A top notch midtown hedgdfund has an opening for a polished and enthusiastic Executive Assistant to support General Counsel. The ideal candidate is professional, detailed oriented and capable of juggling multiple tasks and prioritizing.
Duties:
Ascertain the nature of incoming phone calls and emails, meticulously record messages and alert Executive of emails and phone calls as necessary.
Communicate in person and through correspondence with high-level contacts inside and outside the company.
Compose and type correspondence, memos, presentations, confidential materials, etc.
Schedule and coordinate meetings, conference calls, and other executive events. Inform attendees of meeting dates and times, reserve meetings space, ensure the appropriate equipment/materials are available and coordinate hospitality services as needed in those meetings. Follow up on meeting action items as requested.
Arrange travel and itineraries, domestic and international. Organize, prioritize, and summarize the content on incoming mail, special requests, and meetings.
Provide phone assistance for additional Executives from time to time when floater coverage is not available.
Assist with special projects when needed
Requirements:
Bachelor’s Degree is required
Legal experience strongly preferred
Three years or more of executive support experience within a corporate setting
Excellent written and verbal communication skills including professional phone etiquette
Strong computer skills including Microsoft Office Suite
Ability to work under pressure and manage time effectively
Compensation: $55,000K-$75,000K base salary, plus paid overtime and bonus eligible
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